Finance and Administrative Assistant

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Finance and Administrative Assistant

Job title: Finance and Administrative Assistant
No. of posts: 1 (one)
Reporting Line: Project Team Leader
Duty Station: Kyagwali Refugee Settlement, Hoima District

Contract Duration: June 2022 to January 2023 (with possible extension)

Reference Number: FAA/CARE/2022

 

Job Summary:

The Finance and Administrative Assistant is responsible for managing cash flow and making sure that internal controls are in place and reviewed regularly.

 

Key Duties and Responsibilities:

  • Participate in the yearly financial planning; support the program team in preparation of proposal and operational budgets and translation of the program activities into figures.
  • Ensure that all staffs are aware of the financial accountabilities; communicate financial expectations and provide constructive feedback on forecasts and expenditures.
  • Timely review of the field office monthly financial reports and subsequent feedback to ensure timely submission to Finance/Compliance Officer.
  • Prepare reimbursements; stays abreast on the latest development in tax and other related laws in the country.
  • Monitor financial reports and project cost reports/invoices against budget and contract requirements.
  • Perform year-end financial statements and ensure their compliance with donor requirements.
  • Oversee the Logistics functions and ensure compliance with procurement procedures.
  • Coordinate office activities and operations to ensure efficiency and compliance to company policies.
  • Participate in internal audit exercises and support management in organizing documentation required for audit functions
  • Manage petty cash at field Level to support continued operation of the CAFOMI field office in Kyangwali
  • Liaise, coordinate, and network with peers from other agencies at the field office to ensure CAFOMI is well positioned and informed on finance and administration concerns.
  • Ensure that staffs have adequate support to work efficiently.
  • Organize, arrange and coordinate meetings.
  • Manage all office equipment.
  • Maintain a clean and enjoyable working environment.
  • Undertake any other duty assigned by the supervisor from time to time.

  Minimum Requirements (Must have)

  • Bachelor‘s degree in business administration, finance, accounting, or any related discipline.
  • 2 years’ experience in a similar role working in an accounting.
  • Attention to detail and ability to plan and implement work plan with minimum supervision.
  • Ability to work with large data with attention to details, work efficiently under tight deadlines /pressure.
  • Ability to work as part of a team with culturally diverse professional staff.
  • Excellent MS Office including Outlook, Word, Excel, and PowerPoint.
  • Superior bookkeeping skills.
  • Previous experience working in NGO and managing direct reports.
  • Familiarity with accounting software preferable Quick Books.

 

Application Process:

 

Interested candidates who meet the stipulated requirements should submit an application letter and an up to date CV including telephone and email contacts of three referees of your current/most recent employer only by E-mail to hr@cafomi.org not later than 13th July 2022 by 5:00p.m. Women are especially encouraged to apply. Please DO NOT attach copies of your academic transcripts and certificates. These will be requested for at a later date.

 

Applications must be addressed to the:

The Human Resource Department,

Care and Assistance for Forced Migrants; Plot 1011, Ntinda-Bukoto Road (Nsimbiziwoome), Ntinda,

P.O. Box 7785, Kampala, Uganda.

NOTE: Indicate the position being applied for in the subject line of your email.

N.B. Only short listed candidates will be contacted. And please note that interviews will be done on a rolling basis given the urgency of the position.

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